Frequently Asked Questions
Who is my contact in RDS?
PIs may fill out and submit the Request for Proposal Assignment form, and a proposal specialist will be assigned and in contact with additional information. Staff assignments are also outlined below for grant proposals; the point of contact for all contracts is Ryan Dempsey, Contracts and Training Officer.
Clinical and Population Sciences Team
|Rory Bennett, Proposal Specialist
||Brian Fleury, Proposal Specialist
||Jessica Atlass Roscoe, Proposal Development Manager
|LCCC- Cancer Prevention & Control
||LCCC- Cancer Prevention & Control
||LCCC- Cancer Prevention & Control
||LCCC- Experimental Therapeutics
||LCCC- Experimental Therapeutics
Basic Science Team
|Meaghan Lancaster, Proposal Specialist & Richard Cecil, Proposal Development Manager
|LCCC- Breast Cancer
|LCCC- Molecular Oncology
|Nursing & Health Studies
What documents will be needed to submit a proposal through the internal routing system?
RDS staff will work with the PI to develop a checklist and a timeline of the deadlines. The final documents required will depend on the funding opportunity announcement (FOA), but for internal routing, RDS staff will need the title of the project, copy of the funding opportunity announcement (FOA), final budget and budget justification and a draft abstract/specific aims. If the project involves consortium sites or named independent contractors, additional documents will be needed, such as the site’s budget, budget justification, Scope of Work, signed Letter of Intent & Award-Specific Risk Assessment (via GoogleForms), and copy of their F&A rate agreement.
I'm preparing an NIH proposal. Are there templates available for me to use for my application?
Yes, RDS has developed several templates that can be used for the more administrative sections of an NIH proposal. All templates can be accessed on the RDS website under Proposal Forms and Templates. If you have questions or need additional information, please contact RDS (see contacts question above for full staff list).
What are the NIH requirements for margins and font size?
Arial is the recommended font. The font size must be 11 points or larger, smaller text in figures, graphs, diagrams and charts is acceptable as long as it is legible when the page is viewed at 100%. The recommended margins are 0.5”. Additional information can be found in NOT-OD-17-030.
Will I need to address sex as a biological variable in my proposal?
Applications that include human or animal research should address sex as a biological variable in the Approach section of the Research Strategy. Strong justification from the scientific literature, preliminary data, or other relevant considerations must be provided for applications proposing to study only one sex. Investigators are strongly encouraged to discuss these issues with NIH program staff prior to submission of applications. Additional information can be found in NOT-OD-15-102 and NOT-OD-15-103.
Who can I contact if I need additional information on clinical research costs?
For additional information on clinical research costs, please contact the Georgetown Clinical Research Unit (GU-CRU). The GU-CRU provides 10 patient-care rooms and occupies approximately 5411 square feet of space. It has the flexibility to support either inpatient or outpatient services, thereby, maximizing use of all rooms (2 are dedicated for cognitive testing; 4 are dedicated for outpatient testing; 4 are mixed inpatient/outpatient use). The GU-CRU, although a University unit, is part of the MedStar JCAHO approved institution. The GU-CRU provides outpatient and inpatient clinical research support to both pediatric and adult research subjects.
Do I need to include an Authentication of Key Biological Resources document in my proposal if I do not propose the use of these resources?
Yes, even if the Research Strategy does not propose use of key biological and/or chemical resources, the authentication plan attachment should include a brief statement indicating that no key biological and/or chemical resources will be used in the activities proposed in the application. All templates can be accessed on the RDS website under Proposal Forms and Templates.
What are “key biological and/or chemical resources”?
Key resources refer to established resources that will be used in the proposed research. Key biological and/or chemical resources include, but are not limited to, cell lines, specialty chemicals, antibodies and other biologics. Key biological and/or chemical resources may or may not be generated with NIH funds and:
- may differ from laboratory to laboratory or over time;
- may have qualities and/or qualifications that could influence the research data; and
- are integral to the proposed research.
Standard laboratory reagents that are not expected to vary do not need to be included in the plan. Examples are buffers and other common biologicals or chemicals.
Depending on the research study, biological samples may be considered key biological resources that need to be authenticated if they are an established resource, particularly if the investigator received the samples from an outside source.
Each investigator will have to determine which resources used in their research fit these criteria and are therefore key to the proposed research.
The quality of resources used to conduct research is critical to the ability to reproduce the results.
What kind of information should I include in the Authentication Plan?
The plan should be brief (no more than one page is suggested) and include a description of the methods proposed to authenticate key resources prior to use and at regular intervals, if appropriate. Key resources and the methods for authentication will vary by research field. For example, applicants proposing to use cell lines should describe the method they plan to use to verify the identity of the lines, which might include short tandem repeat (STR) profiling. Authentication data should not be included in the plan.
Is Other Support required for an NIH application? DOD application?
Other and Pending Support is not required for NIH proposals. NIH will request this information during the Just-in-Time phase, and RDS staff can help to put this information together for personnel who were listed as key in the proposal. Other and Pending Support is required for DOD proposals. RDS staff will help to put this information together prior to proposal submission.
What can be included in the Appendix Materials of my NIH application?
There is a new policy on appendix materials for all applications with due dates of January 25, 2017 or after. The new policy limits the documents that can be included to either blank informed consent forms, blank surveys and/or data collection instruments or other items only if they are specified in the FOA as allowable. For applications proposing clinical trials, clinical trial protocols and an investigator’s brochure from an IND application may be included. Additional information can be found in NOT-OD-17-035.
Can I have someone pre-review my application internally prior to submission to the sponsor?
Yes! Georgetown University Medical Center has two programs that PIs can use for internal reviews – The GUMC Speed Grant Review program and the GUMC Mock Study Section program. Additional information can be found here. All faculty requesting internal review must complete the GUMC Mock Study Section Request Form.
Who are the institutional contacts for Foundation proposals?
Grants Officer/Authorized Signor:
Deputy Director, Research Development Services
Phone: (202) 687-1664
Associate Director, Sponsored Projects Accounting and Reporting
Phone: (202) 687-2313
When should I submit my Just-in-Time documents for an NIH proposal?
Generally, PIs should wait to receive the request directly from their Program Officers. When a PI receives this request, please notify RDS immediately and staff will help to gather the required information and route for submission through the Office of Sponsored Research.
Automated JIT emails are a great time to begin working on IRB and/or IACUC protocol applications if you have received a score within an Institute’s funding range.